Facility Rental Prices and Information - 2020

​The fees for various rooms are outlined below. Four hours of use does not include the caterer 's arrival and set-up time. We will plan 1 to 2 hours prior of a reception's start for the caterer's preparation in the kitchen and hall.

Rooms	Capacity of Room	Four Hours use*	Each Additional Hour or Fraction Thereof	Non-refundable Deposit
Haver Hall	100-250 (150 at tables)	$725	$180	$200
Chapel	320	$675	$150	$150
Parlor	30-80 (60 at tables)	$525	$130	$120
Gallery	15-40	$280	$75	$75
Room 1 or Nursery	12-25 (Small Groups)	$150	$50	$50

Northbrae, like all religious and community service organizations is continually struggling to make ends meet. We feel our fees are reasonable both for the church and for the community groups seeking meeting spaces. If your group would like to be considered as part of Norlhbrae's Benevolence Program (subsidized use of facilities) please make application in writing.

Deposit

A nonrefundable deposit of 25% is required to confirm use of space. The deposit is applied lo the balance of fees, which is payable 30 days prior. Checks may be made out to "Northbrae Community Church." There is a damage/cleaning deposit of $75 - $200 for your use of Haver Hall, Parlor or Chapel, refundable within thirty days after the event if your use conforms to the arrangements made and there has been no damage to our furniture or facilities . Charges for additional use, damage and additional cleanup may be deducted from the damage/cleaning deposit refund unless other arrangements are made to cover additional charges incurred as a result of your group's use. The church may waive either or both deposit requirements at its option . There is an additional non-refundable CLEANING FEE of $50 for all food related events .

Events host

Our events host must be present during the hours of your use. Your group is not responsible for opening or locking the building. If your function takes place during regular church office hours ( 10-12, 1-4. & 6-10 weekdays) Northbrae's regular staff may serve as your event host.

Custodial Services

Our custodial staff will be responsible for putting up tables and chairs, setting up microphones (in Haver Hall or Chapel only), providing a podium, etc. To do this we must have a room diagram at least one week in advance, or we will assume you will do your own set up at the beginning of your reserved time. After your event, please break down tables and chairs and put them away and sweep the floor. Trash should be placed in garbage bags and placed outside in the dumpster. You are responsible to set up and remove any decorations or equipment your group brings in.

Kitchen Use

Please arrange for use of the kitchen in advance. In some instances. more than one group may be using the kitchen at the same lime for preparation of refreshments . We ask your courtesy and cooperation in sharing kitchen use.

• Option #1  - $50 - Coffee pots, your light refreshment. No use of dishwasher or dishes, utensils or pots or pans.
• Option #2  - $150 -  Use of kitchen for potluck meal. Oven to warm per-prepared food and coffee pots included . (Please do not use Northbrae dishes, utensils or pots & pans)
• Option #3 - Catered meal - Consult with the office. (Caterers must be approved by the office and have insurance for damage)

Notes, Rules, etc.

• If your event is other than a wedding reception, bar/bat mitzvah, baptism reception or rehearsal dinner, he sure your organization 's current tax exemption number is on file with us.
• Nursery is not available for child care unless arrangements are made through the office for use of that room, a fee paid for room use, and you secure a competent child care person.
• When you make arrangements for use of a room, your use includes that area, the nearest entrances to the area, the surrounding hall and the nearest restrooms. Often more than one group will be meeting at the same time, as we ask that you and your group respect the needs of others.
• Let us know of your intention to use the piano in the room you have scheduled. (See last page descriptions of rooms for information as to which rooms have a piano.) No moving of pianos is allowed under any circumstances. If you wish to have a piano tuned to your specifications, you may do so at your own expense after consulting and scheduling the tuning with the church office.
• Decorations, signs and posters may not be attached to any wallpaper or plaster, but may be attached to wood surfaces with easily removable tape. Have those who will decorate come no more than one hour prior to the event. Decorations your group puts up must be removed by your group.
• No smoking is permitted in the buildings. We ask that your group members use consideration when they smoke outside our buildings, and not litter entry areas with discarded cigarettes, etc.
• Northbrae may be involved in repairs, remodeling or renovation of our facilities and/or gardens from time to time. We will make every effort not to have these projects interfere with your activities. Nevertheless, Northbrae will make no guarantee as to the condition of grounds and/or facilities due to remodeling, renovation or unforeseen repairs.
• Include cleanup time (to remove what you have brought in) in your request for use of a room. Caterers have access to the kitchen and hull 2 hours prior to the scheduled hours of your use.

Description of Facilities

Haver Hall: a large room with a low rise stage and some stage lighting. Floor is vinyl tile. This room accommodates 250 for theater seating; 150 for dinner (using our standard plan and eight foot rectangular tables). The room is wheelchair accessible; the nearest restroom equipped for handicapped guests.

Haver Hall has a public address system that is available upon advance notice. Do not plug outside microphones or additional speakers. Check with us before you bring in your own sound system. There are limits to the load our electrical system will support. A screen pulls down from the ceiling.

Parlor: a warm. carpeted room with fireplace and large bay window. Seats 80 theater-style, or 60 at eight foot rectangular tables. No PA system available. Piano available. Wheelchair accessible, women's restroom is off the Parlor; men's restroom outside exterior Parlor door to left.

Gallery: a carpeted, second-floor room which sometimes has exhibits of paintings by local artists around the perimeter of the room. The room accommodates up to 40. One wall of the room is windows. The Gallery has a fireplace and a large semicircular conference table with chairs. An efficiency kitchen adjacent to the Gallery has a sink and stove top. Upstairs men's and women's restrooms available.

Small group rooms: two rooms used by Northbrae as Church School rooms are available for groups from 12-30. These rooms are on the second floor of our original building.

Chapel: the Chapel is available for weddings, memorials and baptisms as well as meetings, concerts or lectures. The Chapel seats 325. There are two microphones at the front or the chapel. A piano and organ are available at an additional charge. The Chapel is wheelchair accessible; men's restroom is across the patio from the main doors, women 's restroom is off the Parlor when that room is available or adjacent to the Choir Room off the chapel, when the Parlor is otherwise occupied.

Kitchen has four ovens. a multiple burner stove top, stainless steel counters and a large commercial refrigerator. The dishwasher is to be used only by our staff or our designate .